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diff --git a/constitution.tex b/constitution.tex
index 97e116239d023397b795c642cc484d007e93d4a2..1a71b65c6467214a2d62ac6332d4377391422954 100644
--- a/constitution.tex
+++ b/constitution.tex
@@ -153,9 +153,8 @@ The objects of the Club shall be as follows:
The Executive of the Club shall consist of the following members:
\begin{enumerate}
\item The President
- {\color{red} \item The Vice-President}
- {\color{ForestGreen} \item The Education Vice-President}
- {\color{ForestGreen} \item The Social Vice-President}
+ \item The Education Vice-President
+ \item The Social Vice-President
\item The Secretary
\item The Treasurer
\end{enumerate}
@@ -165,15 +164,13 @@ The Club shall be governed by the Committee.\\
The Committee of the Club shall consist of the following members:
\begin{enumerate}
\item The President
- {\color{red} \item The Vice-President}
- {\color{ForestGreen} \item The Education Vice-President}
- {\color{ForestGreen} \item The Social Vice-President}
+ \item The Education Vice-President
+ \item The Social Vice-President
\item The Secretary
\item The Treasurer
- {\color{ForestGreen} \item The Education Officer}
- {\color{ForestGreen} \item The Social Officer}
- {\color{red} \item Three Ordinary Committee Members}
- {\color{ForestGreen} \item Two Ordinary Committee Members}
+ \item The Education Officer
+ \item The Social Officer
+ \item Two Ordinary Committee Members
\item The First Year Representative
\end{enumerate}
@@ -195,15 +192,13 @@ The Club at the General Meeting may elect a Patron and Vice Patron who if they i
\item The following members of the Committee shall be elected at the Annual General Meeting:
\begin{enumerate}[1.]
\item The President
- {\color{red} \item The Vice-President}
- {\color{ForestGreen} \item The Education Vice-President}
- {\color{ForestGreen} \item The Social Vice-President}
+ \item The Education Vice-President
+ \item The Social Vice-President
\item The Secretary
\item The Treasurer
- {\color{ForestGreen} \item The Education Officer}
- {\color{ForestGreen} \item The Social Officer}
- {\color{red} \item Three Ordinary Committee Members}
- {\color{ForestGreen} \item Two Ordinary Committee Members}
+ \item The Education Officer
+ \item The Social Officer
+ \item Two Ordinary Committee Members
\item The First Year Representative
\end{enumerate}
\item The Secretary shall call for nominations for the above positions at least ten days before the date of the Annual General Meeting. The nominations shall close at that meeting.
@@ -214,14 +209,10 @@ The Club at the General Meeting may elect a Patron and Vice Patron who if they i
\item Only students at The University of Western Australia who are financial members of the Student Guild of The University of Western Australia may hold positions on the Executive.
\item The First Year Representative must be a student at The University of Western Australia in first year for the first time and an ordinary member of the Club.
\item Any members of the Club may hold a position of Ordinary Committee Member.
- {\color{ForestGreen} \item Any member of the Club may hold the position of Education Officer.}
- {\color{ForestGreen} \item Any member of the Club may hold the position of Social Officer.}
+ \item Any member of the Club may hold the position of Education Officer.
+ \item Any member of the Club may hold the position of Social Officer.
\item Any members of the Club may vote for the positions of Committee members.
\end{enumerate}
-{\color{Cyan}NOTE:
-The changes to committee are splitting the Vice President Role into Education Vice President and Social Vice President, and splitting one of the Ordinary Committee Member positions into Social Officer and Education Officer.
-The new officer positions have the same requirements as Ordinary Committee Members.
-}
\section{Duration of Office}
The members of the Committee shall remain in office until the close of the succeeding Annual General Meeting, except as elsewhere provided in the Constitution.
@@ -242,17 +233,13 @@ The Club may do all things necessary or convenient for carrying out its objects
\item in any security in which trust monies may lawfully be invested; or
\item in any manner authorised by the rules of the Club;
\end{enumerate}
- \item borrow money or incur overdrafts provided always that the total long term liabilities of the Club shall not exceed {\color{red}one} {\color{ForestGreen}two} hundred dollars, unless otherwise approved by a General Meeting;
+ \item borrow money or incur overdrafts provided always that the total long term liabilities of the Club shall not exceed two hundred dollars, unless otherwise approved by a General Meeting;
\item give such security for the discharge of liabilities incurred by the Club as the Club thinks fit;
\item appoint agents to transact any business of the Club on its behalf;
\item enter into any other contract it considers necessary or desirable; and
\item act as trustee and accept and hold real and personal property upon trust, but does not have the power to do any act or thing as a trustee that, if done otherwise than as a trustee, would contravene the rules of the Club.
\end{enumerate}
-{\color{Cyan}NOTE:
-There has been a lot of debate about if the long term liabilities should change. If we assume that they were set around 1998, then adjusting for inflation, that number should be around \$156, so upping it to \$200 is reasonable.
-}
-
\section{Common Seal of the Club}
\begin{enumerate}
\item The Club must have a common seal on which its corporate name appears in legible characters.
@@ -274,10 +261,7 @@ The Secretary shall cause all members of the Committee to receive written or ema
\end{enumerate}
\subsection{Quorum}
-The quorum for a meeting of the Committee shall be {\color{red}four} {\color{ForestGreen}five} members of the Committee at least {\color{red}two} {\color{ForestGreen}three} of which are members of the Executive.\\
-{\color{Cyan}NOTE:
-There are several places in the constitution that have been changed to adjust for an increase in committee size.
-}
+The quorum for a meeting of the Committee shall be five members of the Committee at least three of which are members of the Executive.\\
\subsection{Declaration of Pecuniary Interest}
A Committee member having any direct or indirect pecuniary interest in a contract, or proposed contract, made by, or in the contemplation of, the Committee (except if that pecuniary interest exists only by virtue of the fact that the member of the Committee is a member of a class of persons for whose benefit the Club is established), must:
@@ -290,9 +274,7 @@ A Committee member having any direct or indirect pecuniary interest in a contrac
\subsection{Voting}
\begin{enumerate}
\item Only members of the Committee are entitled to vote at a meeting of the Committee.
- % How this next point relates to Door Group
\item Except where stated otherwise in the Constitution, a motion shall be passed if a majority of those present and eligible to vote cast their vote in favour of the motion.
- % Abstaining?
\end{enumerate}
\subsection{Rules of Debate}
@@ -303,51 +285,33 @@ Any member of the Committee may demand at any meeting of the Committee that the
In addition to any other provisions set out elsewhere in this Constitution, or any regulation or policy made thereunder, it shall be the duty of the President:
\begin{enumerate}
\item To conduct the relations of the Club with other organisations and to the general public subject to the authority of the Committee;
- \item To co-ordinate and supervise the work of the {\color{red}Vice-President,} {\color{ForestGreen}Education Vice-President, Social Vice-President,} Secretary, Treasurer, and other officers of the Club subject to the authority of the Committee;
+ \item To co-ordinate and supervise the work of the Education Vice-President, Social Vice-President, Secretary, Treasurer, and other officers of the Club subject to the authority of the Committee;
\item To generally carry out the policy of the Club; and
\item To generally carry out the instructions and decisions of the Committee.
\end{enumerate}
-{\color{Cyan}NOTE:
-This change simply reflects the splitting of the vice president role.
-}
-{\color{red} \subsection{Vice President}
-In addition to any other provisions set out elsewhere in this Constitution, or any regulation or policy made thereunder, it shall be the duty of the Vice-President:
-\begin{enumerate}
- \item To assist in the President's duties;
- \item To carry out Presidential duties during the absence of the President, during which time the Vice-President shall be deemed to be the President; and
- \item To generally carry out the instructions of the Committee.
-\end{enumerate}}
-
-{\color{ForestGreen} \subsection{Education Vice-President}
+\subsection{Education Vice-President}
In addition to any other provisions set out elsewhere in this Constitution, or any regulation or policy made thereunder, it shall be the duty of the Education Vice-President:
\begin{enumerate}
\item To assist in the President's duties;
\item To conduct the relations of the Club with other organisations and to the general public subject to the authority of the Committee when they pertain to education;
\item To oversee and encourage the running of educational events by the club; and
\item To generally carry out the instructions of the Committee.
-\end{enumerate}}
+\end{enumerate}
-{\color{ForestGreen} \subsection{Social Vice-President}
+\subsection{Social Vice-President}
In addition to any other provisions set out elsewhere in this Constitution, or any regulation or policy made thereunder, it shall be the duty of the Social Vice-President:
\begin{enumerate}
\item To assist in the President's duties;
\item To conduct the relations of the Club with other organisations and to the general public subject to the authority of the Committee when they pertain to social matters;
\item To oversee and encourage the running of social events by the club; and
\item To generally carry out the instructions of the Committee.
-\end{enumerate}}
-
-{\color{Cyan}NOTE:
-The aim of the Education Vice President and Social Vice President is to split the role into two manageable parts that are better defined.
-In the event were the president is absent, the acting president will be decided from a vote by committee.
-}
+\end{enumerate}
\subsection{Secretary}
In addition to any other provisions set out elsewhere in this Constitution, or any regulation or policy made thereunder, it shall be the duty of the Secretary:
\begin{enumerate}
-%%% Incorporations Act may change to remove this requirement
-
- \item To maintain an up to date register of the members of the Club and {\color{red}their postal or residential addresses} {\color{ForestGreen}the information required by the Act} and, upon the request of a member of the Club, make the register available for the inspection of the member;
+ \item To maintain an up to date register of the members of the Club and the information required by the Act and, upon the request of a member of the Club, make the register available for the inspection of the member;
\begin{enumerate}[1.]
\item A member may make a copy of or take an extract from the register but shall have no right to remove the register for that purpose.
\end{enumerate}
@@ -358,11 +322,6 @@ In addition to any other provisions set out elsewhere in this Constitution, or a
\item To ensure that an accurate copy of the Club constitution is maintained in an easily accessible portion of the Club online presence; and
\item To unless the members resolve otherwise at a general meeting, have custody of all books, documents, records and registers of the Club, other than those required to be kept and maintained by, or in the custody of, the Treasurer.
\end{enumerate}
-{\color{Cyan}NOTE:
-Currently the Act (s 27) requires the collection of a residential or postal address for all members, however there are pending changes to the Act that may mean we can collect only an email address instead.
-The change in wording here should allow UCC to change the collected information as soon as the Act is updated.\\
-}
-
\subsection{Treasurer}
In addition to any other provisions set out elsewhere in this Constitution, or any regulation or policy made thereunder, it shall be the duty of the Treasurer:
@@ -377,26 +336,21 @@ In addition to any other provisions set out elsewhere in this Constitution, or a
\item To generally carry out the instructions of the Committee relating to the property and finances of the Club.
\end{enumerate}
-{\color{ForestGreen} \subsection{Education Officer}
+\subsection{Education Officer}
In addition to any other provisions set out elsewhere in this Constitution, or any regulation or policy made thereunder, it shall be the duty of the Education Officer:
\begin{enumerate}
\item To assist in the Education Vice-President's duties;
\item To facilitate the running of educational events; and
\item To generally carry out the instructions of the Committee.
-\end{enumerate}}
+\end{enumerate}
-{\color{ForestGreen} \subsection{Social Officer}
+\subsection{Social Officer}
In addition to any other provisions set out elsewhere in this Constitution, or any regulation or policy made thereunder, it shall be the duty of the Social Officer:
\begin{enumerate}
\item To assist in the Social Vice-President's duties;
\item To facilitate the running of social events; and
\item To generally carry out the instructions of the Committee.
-\end{enumerate}}
-
-{\color{Cyan}NOTE:
-The Education and Social Officer roles replace one of the Ordinary Committee Member positions.
-These positions compliment the new Vice President roles to help ensure no one burns out.
-}
+\end{enumerate}
\subsection{Ordinary Committee Members}
In addition to any other provisions set out in this Constitution, or in any regulation or policy made thereunder, it shall be the duty of the Ordinary Committee Members:
@@ -407,16 +361,11 @@ In addition to any other provisions set out in this Constitution, or in any regu
\subsection{First Year Representative}
In addition to any other provisions set out in this Constitution, or in any regulation or policy made thereunder, it shall be the duty of the First Year Representative:
-% Gather feedback from the freshers about events they want to see happen
-% Help to organise events for freshers and publicize them
\begin{enumerate}
\item To represent the interests of members of the Club who are in first year University or who have not previously been members of the Club.
- {\color{ForestGreen}\item To assist the other Committee Members in the executions of their duties, especially in the case were they relate to new members; and
- \item To bear any responsibilities that the Committee shall from time to time decide.}
+ \item To assist the other Committee Members in the executions of their duties, especially in the case were they relate to new members; and
+ \item To bear any responsibilities that the Committee shall from time to time decide.
\end{enumerate}
-{\color{Cyan}NOTE:
-The change here is to define the First Year Representative position as something more than "The Freshers Are Happy".
-}
\section{Vacancies}
\subsection{Resignation}
@@ -425,7 +374,7 @@ Any officer of the Club may resign from a position by giving written notificatio
The Committee shall declare vacant the position of any member of the Committee if that member has been absent from two consecutive meetings of the Committee without giving a satisfactory explanation for that absence.
\subsection{Election}
If any position on the Committee becomes vacant then the Committee shall call a General Meeting for the election of a member to that position within four weeks of that position becoming vacant.
-{\color{ForestGreen}If the vacant position is an executive role, the committee may choose to elect a member of the committee to temporarily fill that role until the General Meeting is held.}
+If the vacant position is an executive role, the committee may choose to elect a member of the committee to temporarily fill that role until the General Meeting is held.
\section{General Meetings}
\subsection{Ordinary General Meetings}
@@ -433,10 +382,7 @@ There shall be at least one General Meeting in each year, namely the Annual Gene
\subsection{Notice of Meeting}
The Secretary shall make all reasonable attempts to notify all members using at least a notice on the club notice-board for ten days preceding the meeting and an email sent to all addresses on the membership register at least ten days before the date of the meeting.
\subsection{Special General Meeting}
-The Committee may at any time, without the need for a Committee meeting, call a Special General Meeting of the Club by the written agreement of at least {\color{red}4} {\color{ForestGreen}5} Committee members, at least {\color{red}one} {\color{ForestGreen}two} of whom is a member of the Executive. This meeting must be notified by the Secretary as with all other General Meetings, or if the Secretary has resigned or is unavailable by any member of the Committee with the same notice requirements of the Secretary.\\
-{\color{Cyan}NOTE:
-Another change of numbers.
-}
+The Committee may at any time, without the need for a Committee meeting, call a Special General Meeting of the Club by the written agreement of at least 5 Committee members, at least two of whom is a member of the Executive. This meeting must be notified by the Secretary as with all other General Meetings, or if the Secretary has resigned or is unavailable by any member of the Committee with the same notice requirements of the Secretary.\\
\subsection{General Meeting Called by Ordinary Members}
\begin{enumerate}
@@ -461,11 +407,7 @@ A General Meeting shall be conducted in accordance with the current edition of R
\subsection{Chair}
% Needs rewriting
-{\color{red}The President shall have the right to take the chair at any General meeting or meetings of the Committee. If the President is absent or does not wish to exercise his right at any meeting, that right shall devolve upon the Vice-President being absent or not wishing to exercise the above right, that meeting shall elect its own Chair.}\\
-{\color{ForestGreen}The President shall have the right to take the chair at any General meeting or meetings of the Committee. If the President is absent or does not wish to exercise his right at any meeting, that meeting shall elect its own Chair.}\\
-{\color{Cyan}NOTE:
-The wording has also been redone to make it clearer. The meeting can elect it's own chair if the President does not take the position.
-}
+The President shall have the right to take the chair at any General meeting or meetings of the Committee. If the President is absent or does not wish to exercise his right at any meeting, that meeting shall elect its own Chair.
\subsection{Voting}
\begin{enumerate}
@@ -508,11 +450,8 @@ The Committee shall have the power, after its re-constitution, to appoint from a
\item Except as otherwise provided for in the Constitution, or in a policy, any two of the Executive shall be empowered jointly to sign cheques and forms of authority for the withdrawal of any money standing in the credit of the Club in the account of the Club.
\item The Committee may by a two-thirds majority elect a single delegate from the Committee who may sign in lieu of one of the required Executive signatures on a cheque.
\item No payment shall be made on behalf of or in the name of the Club unless it has been authorised by the Committee.
- \item The Committee may, outside a Committee meeting, agree to a payment or purchase by written consent of {\color{red}five} {\color{ForestGreen}six} Committee members including at least {\color{red}two} {\color{ForestGreen}three} Executive members of the Committee. Such written consent must be tabled and minuted at the next meeting of the Committee.
+ \item The Committee may, outside a Committee meeting, agree to a payment or purchase by written consent of six Committee members including at least three Executive members of the Committee. Such written consent must be tabled and minuted at the next meeting of the Committee.
\end{enumerate}
-{\color{Cyan}NOTE:
-Another change of numbers.
-}
\section{Policy}
\begin{enumerate}
@@ -535,9 +474,6 @@ The Committee shall be the sole authority for interpreting the meaning of any of
\section{Interim Measures}
% Keep in "<bob> we deliberately left interim measures in there from the original constitution for posterity"
The Executive shall have the power to suspend such provisions of this Constitution until the 15th April, 1975 as may be expedient to the formation of a Club.\\
-{\color{Cyan}NOTE:
-bob: we deliberately left interim measures in there from the original constitution for posterity
-}
\section{Commercial Exploitation}
No member of the Club shall use any of the resources of the Club for direct financial gain.