diff --git a/constitution.pdf b/constitution.pdf index 3b0d38d1f4cdfaad19a34e99f5e63f9f0497217e..92c212e5e0c3d136fa092d30ce9c00267808d9f6 100644 Binary files a/constitution.pdf and b/constitution.pdf differ diff --git a/constitution.tex b/constitution.tex index d6eaaeacec57417e56fd4ece7b72603023a5b74e..d2aefc6ee1f140189ff1b65566f4551d15097542 100644 --- a/constitution.tex +++ b/constitution.tex @@ -134,7 +134,7 @@ Throughout this Constitution, unless the context otherwise indicates, the follow \item[General Meeting] \hfill \\ Annual General Meeting or other Ordinary or Special General Meeting \item[special resolution] \hfill \\ - A resolution is a special resolution if it is passed by a majority of not less than threefourths of the members of the Club who are entitled under the rules of the Club to vote and vote in person + A resolution is a special resolution if it is passed by a majority of not less than three-fourths of the members of the Club who are entitled under the rules of the Club to vote and vote in person \item[the Act] \hfill \\ The \emph{Associations Incorporation Act 1987} \item[the Commissioner] \hfill \\ @@ -228,18 +228,18 @@ The Committee shall only exercise its powers at a properly convened meeting of t \section{Powers of the Club} The Club may do all things necessary or convenient for carrying out its objects and purposes, and in particular, may: \begin{enumerate} - \item acquire, hold, deal with, and dispose of any real or personal property; - \item open and operate bank accounts; - \item invest its money: + \item acquire, hold, deal with, and dispose of any real or personal property + \item open and operate bank accounts + \item invest its money in: \begin{enumerate}[1.] - \item in any security in which trust monies may lawfully be invested; or - \item in any manner authorised by the rules of the Club; + \item any security in which trust monies may lawfully be invested + \item any manner authorised by the rules of the Club \end{enumerate} - \item borrow money or incur overdrafts provided always that the total long term liabilities of the Club shall not exceed two hundred dollars, unless otherwise approved by a General Meeting; - \item give such security for the discharge of liabilities incurred by the Club as the Club thinks fit; - \item appoint agents to transact any business of the Club on its behalf; - \item enter into any other contract it considers necessary or desirable; and - \item act as trustee and accept and hold real and personal property upon trust, but does not have the power to do any act or thing as a trustee that, if done otherwise than as a trustee, would contravene the rules of the Club. + \item borrow money or incur overdrafts provided always that the total long term liabilities of the Club shall not exceed two hundred dollars, unless otherwise approved by a General Meeting + \item give such security for the discharge of liabilities incurred by the Club as the Club thinks fit + \item appoint agents to transact any business of the Club on its behalf + \item enter into any other contract it considers necessary or desirable + \item act as trustee and accept and hold real and personal property upon trust, but does not have the power to do any act or thing as a trustee that, if done otherwise than as a trustee, would contravene the rules of the Club \end{enumerate} \section{Common Seal of the Club} @@ -284,89 +284,89 @@ Any member of the Committee may demand at any meeting of the Committee that the \section{Duties of Committee Members} \subsection{President} -In addition to any other provisions set out elsewhere in this Constitution, or any regulation or policy made thereunder, it shall be the duty of the President: +In addition to any other provisions set out elsewhere in this Constitution, or any regulation or policy made thereunder, it shall be the duty of the President to: \begin{enumerate} - \item To conduct the relations of the Club with other organisations and to the general public subject to the authority of the Committee; - \item To co-ordinate and supervise the work of the Education Vice-President, Social Vice-President, Secretary, Treasurer, and other officers of the Club subject to the authority of the Committee; - \item To generally carry out the policy of the Club; and - \item To generally carry out the instructions and decisions of the Committee. + \item conduct the relations of the Club with other organisations and to the general public subject to the authority of the Committee + \item co-ordinate and supervise the work of the Education Vice-President, Social Vice-President, Secretary, Treasurer, and other officers of the Club subject to the authority of the Committee + \item generally carry out the policy of the Club + \item generally carry out the instructions and decisions of the Committee \end{enumerate} \subsection{Education Vice-President} -In addition to any other provisions set out elsewhere in this Constitution, or any regulation or policy made thereunder, it shall be the duty of the Education Vice-President: +In addition to any other provisions set out elsewhere in this Constitution, or any regulation or policy made thereunder, it shall be the duty of the Education Vice-President to: \begin{enumerate} - \item To assist in the President's duties; - \item To conduct the relations of the Club with other organisations and to the general public subject to the authority of the Committee when they pertain to education; - \item To oversee and encourage the running of educational events by the club; and - \item To generally carry out the instructions of the Committee. + \item assist in the President's duties + \item conduct the relations of the Club with other organisations and to the general public subject to the authority of the Committee when they pertain to education + \item oversee and encourage the running of educational events by the club + \item generally carry out the instructions of the Committee \end{enumerate} \subsection{Social Vice-President} -In addition to any other provisions set out elsewhere in this Constitution, or any regulation or policy made thereunder, it shall be the duty of the Social Vice-President: +In addition to any other provisions set out elsewhere in this Constitution, or any regulation or policy made thereunder, it shall be the duty of the Social Vice-President to: \begin{enumerate} - \item To assist in the President's duties; - \item To conduct the relations of the Club with other organisations and to the general public subject to the authority of the Committee when they pertain to social matters; - \item To oversee and encourage the running of social events by the club; and - \item To generally carry out the instructions of the Committee. + \item assist in the President's duties + \item conduct the relations of the Club with other organisations and to the general public subject to the authority of the Committee when they pertain to social matters + \item oversee and encourage the running of social events by the club + \item generally carry out the instructions of the Committee \end{enumerate} \subsection{Secretary} -In addition to any other provisions set out elsewhere in this Constitution, or any regulation or policy made thereunder, it shall be the duty of the Secretary: +In addition to any other provisions set out elsewhere in this Constitution, or any regulation or policy made thereunder, it shall be the duty of the Secretary to: \begin{enumerate} - \item To maintain an up to date register of the members of the Club and the information required by the Act and, upon the request of a member of the Club, make the register available for the inspection of the member; + \item maintain an up to date register of the members of the Club and the information required by the Act and, upon the request of a member of the Club, make the register available for the inspection of the member \begin{enumerate}[1.] \item A member may make a copy of or take an extract from the register but shall have no right to remove the register for that purpose. \end{enumerate} - \item To carry out the administrative work of the Club for which the Committee does not appoint or elect an officer; - \item To record the proceedings of all General Meetings and meetings of the Committee and make these minutes available in an easily accessible portion of the Club online presence; - \item To conduct and keep copies of all correspondence to the Club; - \item To generally carry out the instructions and decisions of the Committee relating to the administration of the Club; - \item To ensure that an accurate copy of the Club constitution is maintained in an easily accessible portion of the Club online presence; and - \item To unless the members resolve otherwise at a general meeting, have custody of all books, documents, records and registers of the Club, other than those required to be kept and maintained by, or in the custody of, the Treasurer. + \item carry out the administrative work of the Club for which the Committee does not appoint or elect an officer + \item record the proceedings of all General Meetings and meetings of the Committee and make these minutes available in an easily accessible portion of the Club online presence + \item conduct and keep copies of all correspondence to the Club + \item generally carry out the instructions and decisions of the Committee relating to the administration of the Club + \item ensure that an accurate copy of the Club constitution is maintained in an easily accessible portion of the Club online presence + \item unless the members resolve otherwise at a general meeting, have custody of all books, documents, records and registers of the Club, other than those required to be kept and maintained by, or in the custody of, the Treasurer \end{enumerate} \subsection{Treasurer} -In addition to any other provisions set out elsewhere in this Constitution, or any regulation or policy made thereunder, it shall be the duty of the Treasurer: +In addition to any other provisions set out elsewhere in this Constitution, or any regulation or policy made thereunder, it shall be the duty of the Treasurer to: \begin{enumerate} - \item To be responsible for the receipt of all moneys paid to or received by, or by him or her on behalf of, the Club and issue receipts for those moneys in the name of the Club; - \item To keep accounting records as correctly record and explain the financial transactions and financial position of the Club, in such a manner that permits convenient and proper auditing; - \item To render an account at each meeting of the Committee of all receipts and payments since the previous meeting; - \item To render an account of the petty cash at each meeting of the Committee; - \item To furnish the Committee with such other accounts and information relating to the finances of the Club as the Committee may require; - \item To present a current financial statement showing all receipts and payments at each Ordinary General Meeting and by motion of Committee, an auditor's report at the Annual General Meeting; - \item To unless the members resolve otherwise at a general meeting, have custody of all securities, books and documents of a financial nature and accounting records of the Club; and - \item To generally carry out the instructions of the Committee relating to the property and finances of the Club. + \item be responsible for the receipt of all moneys paid to or received by, or by him or her on behalf of, the Club and issue receipts for those moneys in the name of the Club + \item keep accounting records as correctly record and explain the financial transactions and financial position of the Club, in such a manner that permits convenient and proper auditing + \item render an account at each meeting of the Committee of all receipts and payments since the previous meeting + \item render an account of the petty cash at each meeting of the Committee + \item furnish the Committee with such other accounts and information relating to the finances of the Club as the Committee may require + \item present a current financial statement showing all receipts and payments at each Ordinary General Meeting and by motion of Committee, an auditor's report at the Annual General Meeting + \item unless the members resolve otherwise at a general meeting, have custody of all securities, books and documents of a financial nature and accounting records of the Club + \item generally carry out the instructions of the Committee relating to the property and finances of the Club \end{enumerate} \subsection{Education Officer} -In addition to any other provisions set out elsewhere in this Constitution, or any regulation or policy made thereunder, it shall be the duty of the Education Officer: +In addition to any other provisions set out elsewhere in this Constitution, or any regulation or policy made thereunder, it shall be the duty of the Education Officer to: \begin{enumerate} - \item To assist in the Education Vice-President's duties; - \item To facilitate the running of educational events; and - \item To generally carry out the instructions of the Committee. + \item assist in the Education Vice-President's duties + \item facilitate the running of educational events + \item generally carry out the instructions of the Committee \end{enumerate} \subsection{Social Officer} -In addition to any other provisions set out elsewhere in this Constitution, or any regulation or policy made thereunder, it shall be the duty of the Social Officer: +In addition to any other provisions set out elsewhere in this Constitution, or any regulation or policy made thereunder, it shall be the duty of the Social Officer to: \begin{enumerate} - \item To assist in the Social Vice-President's duties; - \item To facilitate the running of social events; and - \item To generally carry out the instructions of the Committee. + \item assist in the Social Vice-President's duties + \item facilitate the running of social events + \item generally carry out the instructions of the Committee \end{enumerate} \subsection{Ordinary Committee Members} -In addition to any other provisions set out in this Constitution, or in any regulation or policy made thereunder, it shall be the duty of the Ordinary Committee Members: +In addition to any other provisions set out in this Constitution, or in any regulation or policy made thereunder, it shall be the duty of the Ordinary Committee Members to: \begin{enumerate} - \item To assist the other Committee Members in the executions of their duties; and - \item To bear any responsibilities that the Committee shall from time to time decide. + \item assist the other Committee Members in the executions of their duties + \item bear any responsibilities that the Committee shall from time to time decide \end{enumerate} \subsection{First Year Representative} -In addition to any other provisions set out in this Constitution, or in any regulation or policy made thereunder, it shall be the duty of the First Year Representative: +In addition to any other provisions set out in this Constitution, or in any regulation or policy made thereunder, it shall be the duty of the First Year Representative to: \begin{enumerate} - \item To represent the interests of members of the Club who are in first year University or who have not previously been members of the Club. - \item To assist the other Committee Members in the executions of their duties, especially in the case were they relate to new members; and - \item To bear any responsibilities that the Committee shall from time to time decide. + \item represent the interests of members of the Club who are in first year University or who have not previously been members of the Club + \item assist the other Committee Members in the executions of their duties, especially in the case were they relate to new members + \item bear any responsibilities that the Committee shall from time to time decide \end{enumerate} \section{Vacancies} @@ -402,14 +402,14 @@ The Secretary shall post the agenda for any General Meeting on the notice-boards At least four days before the meeting, topics intended to be discussed at the meeting shall be posted on the notice-board alongside the notice of meeting. \subsection{Quorum} -The quorum of a General Meeting shall be twenty ordinary members present in person. +The quorum of a General Meeting shall be fifteen ordinary members present in person. \subsection{Rules of Debate} A General Meeting shall be conducted in accordance with the current edition of Robert’s Rules of Order Newly Revised in all cases to which they are applicable and in which they are not inconsistent with this Constitution or policy made thereunder. \subsection{Chair} % Needs rewriting -The President shall have the right to take the chair at any General meeting or meetings of the Committee. If the President is absent or does not wish to exercise his right at any meeting, that meeting shall elect its own Chair. +The President shall have the right to take the chair at any General Meeting or meetings of the Committee. If the President is absent or does not wish to exercise his right at any meeting, that meeting shall elect its own Chair. \subsection{Voting} \begin{enumerate} @@ -430,7 +430,7 @@ The Committee shall have the power, after its re-constitution, to appoint from a \section{Removal From Office} \begin{enumerate} - \item The Committee may request any member of the Committee, member of any subcommittee, officer, representative or delegate of the Club to resign from that position if a person has failed to perform satisfactorily the normal duties of the position. + \item The Committee may request any member of the Committee, member of any sub-committee, officer, representative or delegate of the Club to resign from that position if a person has failed to perform satisfactorily the normal duties of the position. \item The person concerned shall be informed of this request at least seven days before a meeting of the Committee where that person may speak on their own behalf. \item Any such request to resign shall require such a motion which will only be passed if a two-thirds majority of those voting have voted in favour of the motion. The request to resign shall be delivered in writing to the person concerned forthwith. \item If a person has not resigned within seven days of the request the Committee may declare that position vacant.