diff --git a/constitution.pdf b/constitution.pdf
index 7b6190a72bbe6fbcbaef551cf102e873d6058dae..b8763226bb24e057e4302130df9bdea477d1992a 100644
Binary files a/constitution.pdf and b/constitution.pdf differ
diff --git a/constitution.tex b/constitution.tex
index 1d50ec4169803933ed13ffa10ca6400e75070bd8..bb0dfe42518d3c404342487118088e07655acd28 100644
--- a/constitution.tex
+++ b/constitution.tex
@@ -6,6 +6,8 @@
\usepackage[utf8]{inputenc} % set input encoding (not needed with XeLaTeX)
\usepackage[a4paper,margin=1cm,footskip=.5cm]{geometry}
+\usepackage[usenames,dvipsnames]{color} % Colors!
+
%%% Examples of Article customizations
% These packages are optional, depending whether you want the features they provide.
% See the LaTeX Companion or other references for full information.
@@ -151,7 +153,9 @@ The objects of the Club shall be as follows:
The Executive of the Club shall consist of the following members:
\begin{enumerate}
\item The President
- \item The Vice-President
+ {\color{red} \item The Vice-President}
+ {\color{ForestGreen} \item The Education Vice-President}
+ {\color{ForestGreen} \item The Social Vice-President}
\item The Secretary
\item The Treasurer
\end{enumerate}
@@ -161,10 +165,15 @@ The Club shall be governed by the Committee.\\
The Committee of the Club shall consist of the following members:
\begin{enumerate}
\item The President
- \item The Vice-President
+ {\color{red} \item The Vice-President}
+ {\color{ForestGreen} \item The Education Vice-President}
+ {\color{ForestGreen} \item The Social Vice-President}
\item The Secretary
\item The Treasurer
- \item Three Ordinary Committee Members
+ {\color{ForestGreen} \item The Education Officer}
+ {\color{ForestGreen} \item The Social Officer}
+ {\color{red} \item Three Ordinary Committee Members}
+ {\color{ForestGreen} \item Two Ordinary Committee Members}
\item The First Year Representative
\end{enumerate}
@@ -184,13 +193,18 @@ The Club at the General Meeting may elect a Patron and Vice Patron who if they i
\section{Election}
\begin{enumerate}
\item The following members of the Committee shall be elected at the Annual General Meeting:
- \begin{enumerate}[1.]
+ \begin{enumerate}[1.]
\item The President
- \item The Vice-President
+ {\color{red} \item The Vice-President}
+ {\color{ForestGreen} \item The Education Vice-President}
+ {\color{ForestGreen} \item The Social Vice-President}
\item The Secretary
\item The Treasurer
- \item Three Ordinary Committee Members
- \item First Year Representative
+ {\color{ForestGreen} \item The Education Officer}
+ {\color{ForestGreen} \item The Social Officer}
+ {\color{red} \item Three Ordinary Committee Members}
+ {\color{ForestGreen} \item Two Ordinary Committee Members}
+ \item The First Year Representative
\end{enumerate}
\item The Secretary shall call for nominations for the above positions at least ten days before the date of the Annual General Meeting. The nominations shall close at that meeting.
\begin{enumerate}[1.]
@@ -198,7 +212,10 @@ The Club at the General Meeting may elect a Patron and Vice Patron who if they i
\end{enumerate}
\item Only students at The University of Western Australia who are financial members of the Student Guild of The University of Western Australia may hold positions on the Executive.
\item The First Year Representative must be a student at The University of Western Australia in first year for the first time and an ordinary member of the Club.
- \item Any members of the Club may hold a position of ordinary Committee member.
+ {\color{red} \item Any members of the Club may hold a position of ordinary Committee member.}
+ {\color{ForestGreen} \item Any members of the Club may hold a position of Ordinary Committee Member.}
+ {\color{ForestGreen} \item Any member of the Club may hold the position of Education Officer.}
+ {\color{ForestGreen} \item Any member of the Club may hold the position of Social Officer.}
\item Any members of the Club may vote for the positions of Committee members.
\end{enumerate}
@@ -221,7 +238,8 @@ The Club may do all things necessary or convenient for carrying out its objects
\item in any security in which trust monies may lawfully be invested; or
\item in any manner authorised by the rules of the Club;
\end{enumerate}
- \item borrow money or incur overdrafts provided always that the total long term liabilities of the Club shall not exceed one hundred dollars, unless otherwise approved by a General Meeting;
+ {\color{red} \item borrow money or incur overdrafts provided always that the total long term liabilities of the Club shall not exceed one hundred dollars, unless otherwise approved by a General Meeting;}
+ {\color{ForestGreen} \item borrow money or incur overdrafts provided always that the total long term liabilities of the Club shall not exceed five hundred dollars, unless otherwise approved by a General Meeting;}
\item give such security for the discharge of liabilities incurred by the Club as the Club thinks fit;
\item appoint agents to transact any business of the Club on its behalf;
\item enter into any other contract it considers necessary or desirable; and
@@ -230,10 +248,10 @@ The Club may do all things necessary or convenient for carrying out its objects
\section{Common Seal of the Club}
\begin{enumerate}
-\item The Club must have a common seal on which its corporate name appears in legible characters.
-\item The common seal of the Club must not be used without the express authority of the Committee and every use of that common seal must be recorded by the Secretary.
-\item The affixing of the common seal of the Club must be witnessed by any two Executive members.
-\item The common seal of the Club must be kept in the custody of the Secretary or of such other person as the Committee from time to time decides.
+ \item The Club must have a common seal on which its corporate name appears in legible characters.
+ \item The common seal of the Club must not be used without the express authority of the Committee and every use of that common seal must be recorded by the Secretary.
+ \item The affixing of the common seal of the Club must be witnessed by any two Executive members.
+ \item The common seal of the Club must be kept in the custody of the Secretary or of such other person as the Committee from time to time decides.
\end{enumerate}
\section{Proceedings of Committee}
@@ -247,20 +265,26 @@ The Secretary shall cause all members of the Committee to receive written or ema
\item If the Secretary fails to announce a meeting within 3 days, any one of the members signing the requisition may do so and must give the same notice as required of the Secretary.
\item Any business set out in the requisition shall have priority over all other business.
\end{enumerate}
+
\subsection{Quorum}
-The quorum for a meeting of the Committee shall be four members of the Committee at least two of which are members of the Executive.
+{\color{red} The quorum for a meeting of the Committee shall be four members of the Committee at least two of which are members of the Executive.}\\
+{\color{ForestGreen} The quorum for a meeting of the Committee shall be five members of the Committee at least three of which are members of the Executive.}
+
\subsection{Declaration of Pecuniary Interest}
A Committee member having any direct or indirect pecuniary interest in a contract, or proposed contract, made by, or in the contemplation of, the Committee (except if that pecuniary interest exists only by virtue of the fact that the member of the Committee is a member of a class of persons for whose benefit the Club is established), must:
\begin{enumerate}
-\item as soon as he or she becomes aware of that interest, disclose the nature and extent of his or her interest to the Committee; and
-\item not take part in any deliberations or decision of the Committee with respect to that contract.\\
+ \item as soon as he or she becomes aware of that interest, disclose the nature and extent of his or her interest to the Committee; and
+ \item not take part in any deliberations or decision of the Committee with respect to that contract.\\
\texttt{Sub-rule 5.1 does not apply with respect to a pecuniary interest that exists only by virtue of the fact that the member of the Committee is an employee of the Club.}
\end{enumerate}
+
\subsection{Voting}
\begin{enumerate}
-\item Only members of the Committee are entitled to vote at a meeting of the Committee.
-\item Except where stated otherwise in the Constitution, a motion shall be passed if a majority of those present and eligible to vote cast their vote in favour of the motion.
+ \item Only members of the Committee are entitled to vote at a meeting of the Committee.
+ \item Except where stated otherwise in the Constitution, a motion shall be passed if a majority of those present and eligible to vote cast their vote in favour of the motion.
+ % Abstaining?
\end{enumerate}
+
\subsection{Rules of Debate}
Any member of the Committee may demand at any meeting of the Committee that the meeting be conducted in accordance with the current edition of Robert’s Rules of Order Newly Revised in all cases to which they are applicable and in which they are not inconsistent with this Constitution or policy made thereunder.
@@ -269,22 +293,40 @@ Any member of the Committee may demand at any meeting of the Committee that the
In addition to any other provisions set out elsewhere in this Constitution, or any regulation or policy made thereunder, it shall be the duty of the President:
\begin{enumerate}
\item to conduct the relations of the Club with other organisations and to the general public subject to the authority of the Committee;
- \item to co-ordinate and supervise the work of the Vice-President, Secretary, Treasurer, and other officers of the Club subject to the authority of the Committee;
+ {\color{red} \item to co-ordinate and supervise the work of the Vice-President, Secretary, Treasurer, and other officers of the Club subject to the authority of the Committee;}
+ {\color{ForestGreen} \item to co-ordinate and supervise the work of the Education Vice-President, Social Vice-President, Secretary, Treasurer, and other officers of the Club subject to the authority of the Committee;}
\item generally to carry out the policy of the Club; and
\item generally to carry out the instructions and decisions of the Committee.
\end{enumerate}
-\subsection{Vice President}
+{\color{red} \subsection{Vice President}
In addition to any other provisions set out elsewhere in this Constitution, or any regulation or policy made thereunder, it shall be the duty of the Vice-President:
\begin{enumerate}
\item to assist in the President's duties;
\item to carry out Presidential duties during the absence of the President, during which time the Vice-President shall be deemed to be the President; and
\item generally to carry out the instructions of the Committee.
-\end{enumerate}
+\end{enumerate}}
+
+{\color{ForestGreen} \subsection{Education Vice President}
+In addition to any other provisions set out elsewhere in this Constitution, or any regulation or policy made thereunder, it shall be the duty of the Education Vice-President:
+\begin{enumerate}
+ \item to assist in the President's duties;
+ \item to ensure the club maintains an educational aspect;
+ \item generally to carry out the instructions of the Committee.
+\end{enumerate}}
+
+{\color{ForestGreen} \subsection{Social Vice President}
+In addition to any other provisions set out elsewhere in this Constitution, or any regulation or policy made thereunder, it shall be the duty of the Social Vice-President:
+\begin{enumerate}
+ \item to assist in the President's duties;
+ \item to ensure the club maintains a social aspect;
+ \item generally to carry out the instructions of the Committee.
+\end{enumerate}}
\subsection{Secretary}
In addition to any other provisions set out elsewhere in this Constitution, or any regulation or policy made thereunder, it shall be the duty of the Secretary:
\begin{enumerate}
+%%% Incorporations Act may change to remove this requirement
\item to maintain an up to date register of the members of the Club and their postal or residential addresses and, upon the request of a member of the Club, make the register available for the inspection of the member;
\begin{enumerate}[1.]
\item A member may make a copy of or take an extract from the register but shall have no right to remove the register for that purpose.
@@ -310,6 +352,20 @@ In addition to any other provisions set out elsewhere in this Constitution, or a
\item generally to carry out the instructions of the Committee relating to the property and finances of the Club.
\end{enumerate}
+{\color{ForestGreen} \subsection{Education Officer}
+In addition to any other provisions set out elsewhere in this Constitution, or any regulation or policy made thereunder, it shall be the duty of the Education Officer:
+\begin{enumerate}
+ \item to assist in the Education Vice-President's duties;
+ \item generally to carry out the instructions of the Committee.
+\end{enumerate}}
+
+{\color{ForestGreen} \subsection{Social Officer}
+In addition to any other provisions set out elsewhere in this Constitution, or any regulation or policy made thereunder, it shall be the duty of the Social Officer:
+\begin{enumerate}
+ \item to assist in the Social Vice-President's duties;
+ \item generally to carry out the instructions of the Committee.
+\end{enumerate}}
+
\subsection{Ordinary Committee Members}
In addition to any other provisions set out in this Constitution, or in any regulation or policy made thereunder, it shall be the duty of the Ordinary Committee Members:
\begin{enumerate}
@@ -320,7 +376,10 @@ In addition to any other provisions set out in this Constitution, or in any regu
\subsection{First Year Representative}
In addition to any other provisions set out in this Constitution, or in any regulation or policy made thereunder, it shall be the duty of the First Year Representative:
\begin{enumerate}
- \item to represent the interests of members of the Club who are in first year University or who have not previously been members of the Club.
+ {\color{red}\item to represent the interests of members of the Club who are in first year University or who have not previously been members of the Club.}
+ {\color{ForestGreen}\item to represent the interests of members of the Club who are in first year University or who have not previously been members of the Club; and}
+ {\color{ForestGreen}\item to assist the other Committee Members in the executions of their duties; and}
+ {\color{ForestGreen}\item to bear any responsibilities that the Committee shall from time to time decide.}
\end{enumerate}
@@ -335,6 +394,7 @@ If any position on the Committee becomes vacant then the Committee shall call a
\section{General Meetings}
\subsection{Ordinary General Meetings}
There shall be at least one General Meeting in each year, namely the Annual General Meeting, and any Ordinary General Meetings held as the Committee shall determine. The annual general meeting must be held in every calendar year within 4 months after the end of the Club's financial year or such longer period as may in a particular case be allowed by the Commissioner, except for the first annual general meeting which may be held at any time within 18 months after incorporation.
+% is it worth removing things about incorporation? We've already done this
\subsection{Notice of Meeting}
The Secretary shall make all reasonable attempts to notify all members using at least a notice on the club notice-board for ten days preceding the meeting and an email sent to all addresses on the membership register at least ten days before the date of the meeting.
\subsection{Special General Meeting}
@@ -355,17 +415,22 @@ The Secretary shall post the agenda for any General Meeting on the notice-boards
\subsection{Notice of Motion}
At least four days before the meeting, topics intended to be discussed at the meeting shall be posted on the notice-board alongside the notice of meeting.
\subsection{Quorum}
-The quorum of a General Meeting shall be fifteen ordinary members present in person.
+{\color{red}The quorum of a General Meeting shall be fifteen ordinary members present in person.}\\
+{\color{ForestGreen}The quorum of a General Meeting shall be twenty ordinary members present in person.}
\subsection{Rules of Debate}
A General Meeting shall be conducted in accordance with the current edition of Robert’s Rules of Order Newly Revised in all cases to which they are applicable and in which they are not inconsistent with this Constitution or policy made thereunder.
+
\subsection{Chair}
-The President shall have the right to take the chair at any General meeting or meetings of the Committee. If the President is absent or does not wish to exercise his right at any meeting, that right shall devolve upon the Vice-President being absent or not wishing to exercise the above right, that meeting shall elect its own Chair.
+{\color{red}The President shall have the right to take the chair at any General meeting or meetings of the Committee. If the President is absent or does not wish to exercise his right at any meeting, that right shall devolve upon the Vice-President being absent or not wishing to exercise the above right, that meeting shall elect its own Chair.}\\
+{\color{ForestGreen}The President shall have the right to take the chair at any General meeting or meetings of the Committee. If the President is absent or does not wish to exercise his right at any meeting, that right shall devolve upon the Education Vice-President being absent or not wishing to exercise the above right, that meeting shall elect its own Chair.}
+
\subsection{Voting}
\begin{enumerate}
\item Except where stated otherwise in the constitution, all members of the Club are entitled to vote at a General Meeting.
\item Except where stated otherwise in the constitution, a motion shall be passed if a majority of those present and eligible to vote cast their vote in favour of the motion.
\item Postal voting or proxy voting is not permitted.
\end{enumerate}
+
\subsection{Procedure for Motions}
\begin{enumerate}
\item Once a motion is tabled, the motion shall be open to general discussion and amendments.
@@ -400,15 +465,30 @@ The Committee shall have the power, after its re-constitution, to appoint from a
\item Except as otherwise provided for in the Constitution, or in a policy, any two of the Executive shall be empowered jointly to sign cheques and forms of authority for the withdrawal of any money standing in the credit of the Club in the account of the Club.
\item The Committee may by a two-thirds majority elect a single delegate from the Committee who may sign in lieu of one of the required Executive signatures on a cheque.
\item No payment shall be made on behalf of or in the name of the Club unless it has been authorised by the Committee.
- \item The Committee may, outside a Committee meeting, agree to a payment or purchase by written consent of five Committee members including at least two Executive members of the Committee. Such written consent must be tabled and minuted at the next meeting of the Committee.
+ {\color{red}\item The Committee may, outside a Committee meeting, agree to a payment or purchase by written consent of five Committee members including at least two Executive members of the Committee. Such written consent must be tabled and minuted at the next meeting of the Committee.}
+ {\color{ForestGreen}\item The Committee may, outside a Committee meeting, agree to a payment or purchase by written consent of six Committee members including at least two Executive members of the Committee. Such written consent must be tabled and minuted at the next meeting of the Committee.}
\end{enumerate}
\section{Policy}
+{\color{red}\begin{enumerate}
+ \item The Club in General Meeting may make policy on any matter relating to the conduct of the affairs of the Club provided that policy is not inconsistent with or repugnant to this Constitution or the Act.
+ \item Creation, modification, or removal of policy shall require written notice and shall only be passed by special resolution at a General Meeting.
+ \item The policy of the Club shall form an appendix to this Constitution and be made available with it.
+\end{enumerate}}
+{\color{ForestGreen}
+\subsection{Club Policies}
\begin{enumerate}
\item The Club in General Meeting may make policy on any matter relating to the conduct of the affairs of the Club provided that policy is not inconsistent with or repugnant to this Constitution or the Act.
\item Creation, modification, or removal of policy shall require written notice and shall only be passed by special resolution at a General Meeting.
\item The policy of the Club shall form an appendix to this Constitution and be made available with it.
-\end{enumerate}
+\end{enumerate}}
+{\color{ForestGreen}
+\subsection{Committee Policies}
+\begin{enumerate}
+ \item The Committee in a Meeting may make policy on any matter relating to the conduct of the affairs of the Club provided that policy is not inconsistent with or repugnant to this Constitution or the Act.
+ \item Creation, modification, or removal of policy can occur at any meeting.
+ \item The policy of the Committee shall form an appendix to this Constitution and be made available with it.
+\end{enumerate}}
\section{Interpretation of the Constitution}
The Committee shall be the sole authority for interpreting the meaning of any of the provisions contained in this Constitution or in any regulation of the Club policy made thereunder.
@@ -421,8 +501,8 @@ The Committee shall be the sole authority for interpreting the meaning of any of
\item An alteration of the Constitution of the Club does not take effect until sub-rule 25.3 is complied with.
\end{enumerate}
-\section{Interim Measures}
-The Executive shall have the power to suspend such provisions of this Constitution until the 15th April, 1975 as may be expedient to the formation of a Club.
+{\color{red}\section{Interim Measures}
+The Executive shall have the power to suspend such provisions of this Constitution until the 15th April, 1975 as may be expedient to the formation of a Club.}
\section{Commercial Exploitation}
No member of the Club shall use any of the resources of the Club for direct financial gain.