diff --git a/constitution.pdf b/constitution.pdf index e5523ae3f81323a007c71938b552c6acccf605f7..f6dc74f642ba656172a1d8a879a575b35de3b861 100644 Binary files a/constitution.pdf and b/constitution.pdf differ diff --git a/constitution.tex b/constitution.tex index 4c30eef3cf46f7e1b4801bde42d0752a81e381cf..b7c88fb807be653924c225eb0ebbddedaec969ba 100644 --- a/constitution.tex +++ b/constitution.tex @@ -323,7 +323,6 @@ In addition to any other provisions set out elsewhere in this Constitution, or a In addition to any other provisions set out elsewhere in this Constitution, or any regulation or policy made thereunder, it shall be the duty of the Education Vice-President: \begin{enumerate} \item to assist in the President's duties; - \item to carry out Presidential duties during the absence of the President, during which time the Education Vice-President shall be deemed to be the President; \item to conduct the relations of the Club with other organisations and to the general public subject to the authority of the Committee when they pertain to education; and \item to ensure the club runs educational events; and \item generally to carry out the instructions of the Committee. @@ -340,8 +339,7 @@ In addition to any other provisions set out elsewhere in this Constitution, or a {\color{Cyan}NOTE: The aim of the Education Vice President and Social Vice President is to split the role into two manageable parts that are better defined. -The Education Vice President being the person who takes over if the president was to be absent is so that it aligns with our objectives. -There has been discussion as to whether this should be taken to a vote, and so this is being investigated as an alternative. +In the event were the president is absent, the acting president will be decided from a vote by committee. } \subsection{Secretary} @@ -354,7 +352,6 @@ In addition to any other provisions set out elsewhere in this Constitution, or a \item A member may make a copy of or take an extract from the register but shall have no right to remove the register for that purpose. \end{enumerate} \item to carry out the administrative work of the Club for which the Committee does not appoint or elect an officer; - {\color{ForestGreen}\item to maintain an asset register of the clubs property;} \item to record the proceedings of all General Meetings and meetings of the Committee and make these minutes available in an easily accessible portion of the Club online presence; \item to conduct and keep copies of all correspondence to the Club; \item generally to carry out the instructions and decisions of the Committee relating to the administration of the Club; and @@ -363,8 +360,7 @@ In addition to any other provisions set out elsewhere in this Constitution, or a \end{enumerate} {\color{Cyan}NOTE: Currently the Associations act requires the collection of a residential or postal address for all members, however there are pending changes to The Act that may mean we can collect only an email address instead. -The change in wording here allows UCC to change the collected information as soon as The Act is updated.\\ -UCC should have an up to date asset registry for insurance reasons. There has been debate as to whether updating this when we acquire (or let go) of an asset should be the job of the Secretary or the Treasurer. +The change in wording here should allow UCC to change the collected information as soon as The Act is updated.\\ } @@ -465,10 +461,9 @@ A General Meeting shall be conducted in accordance with the current edition of R \subsection{Chair} % Needs rewriting {\color{red}The President shall have the right to take the chair at any General meeting or meetings of the Committee. If the President is absent or does not wish to exercise his right at any meeting, that right shall devolve upon the Vice-President being absent or not wishing to exercise the above right, that meeting shall elect its own Chair.}\\ -{\color{ForestGreen}The President shall have the right to take the chair at any General meeting or meetings of the Committee. If the President is absent or does not wish to exercise his right at any meeting, that right shall devolve upon the Education Vice-President. If the Education Vice-President is absent or not wishing to exercise the above right, that meeting shall elect its own Chair.}\\ +{\color{ForestGreen}The President shall have the right to take the chair at any General meeting or meetings of the Committee. If the President is absent or does not wish to exercise his right at any meeting, that meeting shall elect its own Chair.}\\ {\color{Cyan}NOTE: -As stated earlier in the document, what happens when the president does not wish to or is unavailable to chair a meeting, is under investigation. -The wording has also been redone to make it clearer. +The wording has also been redone to make it clearer. The meeting can elect it's own chair if the President does not take the position. } \subsection{Voting}